Public Records Request

Requesting Public Records

Please review the Public Records Information Management Policy for full details on records requests including inspection hours, fees, exemptions, special considerations and more. Submit public records requests using the web form provided on this page.

If you do not wish to submit your request online, please complete the Printable Request Form and return to the Port via mail, email or fax.

Records Manager
350 Clover Island Drive, Suite 200
Kennewick, WA 99336
Phone: (509) 586-1186
Fax: (509) 582-7678 (PORT)

Response to Requests

Within five business days of receipt of the request, the Port will respond by doing one of the following:

  • Provide the requested record, or
  • Acknowledge receipt of the request and provide a reasonable estimate of when records will be available, or
  • Deny the request citing the reason for denial, or
  • Contact requestor to request clarification.

If a response is not received within five business days, please contact the Records Manager at 509-586-1186.

Some Records Exempt from Disclosure

The Public Records Act lists types of documents exempt from public inspection and copying including the disclosure of lists of individuals for commercial purposes.

Cost for Public Records

  • There is no fee for inspecting public records. The Records Manager will make records available for inspection and copying by appointment during regular business hours, excluding legal holidays. Requestors may not remove documents from the viewing area or disassemble or alter any document.
  • Black & white copies are $.15 per page. The Port is not required to copy records at its facilities and may determine to use a commercial copying center. The Port will arrange for the commercial copying center to bill the requester directly. In the event the commercial copy center will not charge directly, the copying fees must be paid before records are released. For larger requests, the Port may provide copies in installments.
  • Mailing charges are the actual cost of postage and shipping container. Copying of any other media will be charged at the actual cost of reproduction (e.g., color copies, blueprints, electronic information provided on a flash drive, etc.).

Payment of fees may be made by cash, check or money order payable to “Port of Kennewick.”

An estimate of the copy costs will be provided to the requester so that they have the opportunity to decline to have the copies produced. For larger requests, a deposit may be required. The Port may also require the payment of the remainder of the copying costs before providing all the records, or the payment of the costs of copying an installment before providing that installment.

Special Considerations

If a requestor has not reviewed or claimed records within 30 days of notice that records are available or fails to make payment, the Records Manager may close the request. If requested records contain information that may affect the rights of others, before providing the records, the Records Manager or designee may give notice and allow time for action by the other parties. After a request has been filled, if the Records Manager becomes aware of additional documents existing at the time of the request, those will be provided to the requestor on an expedited basis.

Tort Claim Form

Please download the Printable Claim Form and return completed packet to the Port via mail.

Online Request Form

Make a public records request online by clicking the button below and filling out our web-based request form.

Printable Request Form

If you’d prefer a paper form, you can print and fill out the form using the button below, then return it to our offices.

Public Records Information

For more information on the rules and regulations behind public records requests and how the Port of Kennewick addresses them, click the button below to read an in-depth PDF document.