Public Records Disclosure Information

Requesting Public Records
Download the Records Request Form or it is also available at the Port of Kennewick office.
For assistance, or to make a request by letter, FAX, or phone, contact:

Administration Assistant/Records Manager
350 Clover Island Drive, Suite 200
Kennewick, WA 99336
Telephone: (509) 586-1186 ext. 2
FAX: (509) 582-7678 (PORT)

Public Records Requests must include:
  • Name and address and contact information for requestor.
  • Description of public records adequate to locate the request
  • Date and time of request.
The Port will respond within five business days of receiving this request by:
  • Providing the requested record, or
  • Acknowledging receipt of the request and providing a reasonable estimate of time to respond, or
  • Denying the request, or
  • Seeking clarification of the request.
The Records Manager will make records available for inspection and copying by appointment during normal business hours, excluding legal holidays. Requestors will not remove documents from the viewing area or disassemble or alter any document.

The requestor will indicate which documents he or she wishes the Port to copy.

Cost for Public Records
There is no fee for inspecting public records.
  • Black & white copies: $.15 per page
  • Mailing: Actual cost of postage and shipping container
  • Other media: Actual cost of reproduction (Color, electronic and/or information provided on a disk or CD-ROM).
Payments by cash, check, or money order payable to "Port of Kennewick."
For large requests, the Port may:
  • Require a deposit of up to ten percent of estimated cost before making copies
  • Provide copies in installments
  • Require advance payment before providing further installments.
Role of Records Manager
  • Oversee compliance with the Public Records Act
  • Provide the "fullest assistance" to requestors
  • Coordinate response to request with departments and staff
  • Provide the most timely possible & efficient action on requests
  • Fulfill requests without excessive interference with Port business
  • Protect public records from damage or disorganization
Records Index
There is no single index of Port records. Port of Kennewick records are complex and stored in multiple locations. The Records Manager will coordinate with departments to assure compliance with the Public Records Act.

Response to Requests
Within five business days of receipt of the request, the Records Manager or designee will do one of the following:
  • Make records available for inspection of or copying
  • Send copies to requestor if payment has been received
  • Provide a reasonable estimate when records will be available
  • Contact requestor to request clarification
  • Deny the request citing reason for denial.
If the requestor does not receive a response within five business days, he or she should contact the Records Manager to determine the reason.

Some Records Exempt from Disclosure
The Public Records Act lists types of documents exempt from public inspection and copying. Port of Kennewick will NOT disclose lists of individuals for commercial purposes.

If a portion of a record is exempt from disclosure, the Public Records Officer or designee will redact the exempt portions before providing the document.

Special Considerations
If a requestor has not reviewed or claimed records within thirty days of notice that records are available or fails to make payment, the Records Manager may close the request.

If requested records contain information that may affect rights of others, before providing the records, the Records Manager or designee may give notice and allow time for action by the other parties.

After a request has been filled, if the Records Manager becomes aware of additional documents existing at the time of the request, these will be provided to the requestor on an expedited basis.